What is the purpose of this document?
Information we collect from you, and what we use it for
We collect the information you input on our registration site, being your email address and the selection of events you wish to register for. We also collect your first and last name, an alias you wish to use at the event, and any information you provide to us or an employer during the course of an event. We use all this information to administer your registration for the event and your attendance and participation in it. We will use your email address to email you to remind you about the event you register for, and (unless you unsubscribe) to let you know about any similar event occurring the following year. Our lawful basis for this processing is our legitimate interests in providing information about the event that you have registered for, and facilitating your attendance and participation.
We also collect certain information about your attendance at and participation in the event – the ‘stages’ or employer area you attend, and any 1-2-1 video or chat sessions you engage in with employers. We use that information to compile statistics about attendance and participation patterns for our events (on an anonymised, aggregated basis). If you are a registered user of ratemyplacement.co.uk, this information will be added to your user profile. The legal basis for this processing is legitimate interest. Without this processing we cannot meet our interests, and those of our employer customers, of understanding who our users are and enhancing the event experience for both attendees and employers. If you have consented to it, we will use the information regarding which employer areas you attended or interacted with during the event so that we can pass your email address to them so that they can get tell you about their recruitment activities.
Operating the event involves us providing 1-2-1 chat and video features for you to interact with employers. We delete the chat after the event. We do not retain a copy of the video. We also allow participants to contribute or respond to certain materials or presentations of employers, including by video – these video contributions or responses are deleted after the event.
Why might you share my personal information with third parties?
The alias you choose and any contributions you make on employer ‘stages’ in the event will be visible to all attendees of the event.
If you consent to it, we will share your email address with employers you select at the point of sign-up or those you fill in the "register your interest" forms on the booths during the event.
We will share your personal information with our event hosting provider, Hopin, which provides the technology platform used to deliver the event.
We will share your personal information with our email communications provider; Instiller (https://instiller.co.uk/) so that we can send and track our emails to you in relation to the event. We will share your personal information with our SMS provider; Twilio (https://twilio.com) so that we can send reminder SMS's to you in relation to the event.
We use a third party, Integrate (Europe) Ltd (https://www.integrate-events.com) to provide the forms in which we collect your information. They will hold your data in cloud servers in the UK and EU. They also use Amazon Web Services to host data in the USA, under specific terms contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your email address and details of the event(s) you register for, for a period of 2 years after we collect your data. After this period, we will securely destroy your personal information in accordance with our data retention policy, unless you are a user of ratemyplacment.co.uk, in which case your details will be retained in accordance with the ratemyplacement.co.uk policy available here. We do not retain any other personal data beyond the end of the event.
Rights of access, correction, erasure, and restriction
Your rights in connection with personal information
Under certain circumstances you have the right to:
- Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
How to contact us
RMP Enterprise Ltd.
9 Brighton Terrace
Feel free to contact us if you have any concerns or questions about how we handle your data and personal information.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.